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Corporate Conventions and Business Meeting Management
The Travel Concern specializes in group travel programs involving BUSINESS
MEETINGS and CONVENTIONS. With the aid of the
AMADEUS RESERVATION SYSTEM, we are proud to offer the following
features and services:
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SPECIALIZED
MEETING SERVICES
Site selection
We maintain an extensive file on
unique international and domestic meeting sites. We have specific information on floor plans, meeting room
capacities and other features the property may offer. Our goal is to assist
you in finding the best meeting site for your unique group.
Negotiated rates and blocked space with all suppliers
Arrangements are always
contracted on a written basis.
Once we have received the signed contracts from the suppliers, you
have a guaranteed rate on that service.
Additional
services
- Theme development
- Speech copy
- Marketing strategy
- PowerPoint presentations
- Professional actors for skits
- Guest speakers and famous celebrities
- Art work and graphics
- Theme logo name badges
- Customized baggage tags
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- Company and destination banners
- Informational and directional signs
- Program schedules and participant instructions
- Generated lists: attendance, registration payments,
room inventories and assignments, arrivals/departures, events,
meeting schedules, optional sightseeing
- Deadlines tracked such as sign up dates, deposits due
and ticketing deadlines
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EXPERIENCED
TRIP DIRECTORS
Our trip directors
have worked travel programs and business meetings in all parts of the world.
Their experience ranges from large group movements to economical charter
flights and from smaller ultra-deluxe programs to wholesale activities.
Our trip directors
are trained to double check and assist in the areas of:
- Airport and hotel check-in
- Destination airport arrival
- Baggage handling
- All ground transportation
- Registration and hospitality desk
- Coordinate and check all cocktail parties and group
functions
- Stock hospitality suites
- Assist with activities including sightseeing, spa
services, golf, tennis, fishing and shopping
- Handling all billings with each supplier, hotel master
accounts and ground transportation company
- Business meeting requirements such as A.V. equipment,
coffee breaks, proper room set up and meeting attendance
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